Getting Started Guide

Welcome

If you are new to the officeatwork Mail Signature solution we would like to welcome you and thank you for your time and trust you put in the Mail Signature product and in officeatwork.

This Getting Started Guide is for all that are starting with the officeatwork Mail Signature product. User that have already deployed Mail Signature and have already set up their own organizational mail signature can skip this Getting Started guide and jump directly to the -> User Guide.

Here are the few steps you need to take to get all your users use a shared but personalized mail signature for Emails and Appointments using Outlook

Pre-Consent Add-in

To avoid users getting prompted/distracted with consenting screens we have implemented a pre-consenting flow in the officeatwork Admin Center that will allow your Microsoft 365 admin to pre-consent to the permissions the Mail Signature Add-in requires.

Please note:

To perform this step you need to be a Microsoft 365 Admin. If you are not a Microsoft 365 Admin you can skip this step. Just remember that if you want to properly use the Mail Signature as friction free as possible we would strongly recommend that you reach out to your Microsoft 365 admin and ask him or her or perform this pre-consent step for you before you start rolling out the Mail Signature Add-in to all your users.

Follow these steps to pre-consent to all permissions that the Mail Signature Add-in for Outlook requires:

Once completed, it should take no longer than 10 minutes until all users will not have to provide any consent themselves anymore, as you now have already pre-consented on behalf of all your users.

Here is a video that will show you the pre-consenting steps in detail and provides some more valuable background information about how officeatwork handles permissions.

Deploy Add-in

For ease of deployment we included a deployment deep-link in our officeatwork Admin Center. This deep-link will take you directly to your Microsoft 365 Unified Deployment experience and pre-load the Mail Signature for Outlook Add-in for deployment.

Please note:

To perform this step you need to be a Microsoft 365 Admin. If you are not a Microsoft 365 Admin you can skip this step and acquired (download) the Mail Signature Add-in for yourself directly within Outlook (Home Ribbon > Get Add-ins > Type 'officeatwork' into the search box > Select the 'officeatwork | Mail Signature for Outlook' add-in > click on 'Add' to add the Add-in). Just remember that if you want to properly use the Mail Signature as friction free as possible we would strongly recommend that you reach out to your Microsoft 365 admin and ask him or her or perform this pre-consent step for you before you start rolling out the Mail Signature Add-in to all your users.

Follow these steps to deploy the Mail Signature Add-in for Outlook to your users:

Create Template Library

Your own branded Mail Signature Template files must be stored in a SharePoint document library that is registered as an officeatwork library. This will allow the Mail Signature for Outlook add-in to be able to find your own branded mail signature templates. You can register any of your existing SharePoint document libraries as an officeatwork library.

Follow these steps to register an officeatwork library:

Please note:

Please remember to upload your own branded mail signature template files (*.ofawmsig) to your officeatwork library. Also be aware the newly uploaded files might take some time to appear in the officeatwork Mail Signature for Outlook add-in.

Create Mail Signature Template

Please use the officeatwork Mail Signature Editor to create or edit your own Mail Signature templates.

User Guide

Introduction

Mail Signature for Outlook
Multiple Office App Awards Winner
Microsoft 365 App Certified

A simple way to automatically add personalized organizational branded mail signatures to all your email messages for all users across locations, devices and platforms.

Launching

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In Outlook

Mail Signature Ribbon

The ‘Mail Signature’ App will appear automatically in the Message tab in Outlook. To launch the App, click on the ‘Organizational Signature’ button.

Please note:

The actual sign in experience is provided by Microsoft. officeatwork does not offer any user accounts. Users must use their existing accounts to sign in to the Add-In.

Signing In

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To get started with this Add-In/App you need to connect it with your existing Microsoft 365 Work or School account or with your Personal Microsoft Account. Follow these steps:

Please note:

If your Office application supports SSO (Single sign-on) you will not see this welcome screen and be directly signed in to the officeatwork Add-in/App with the same account you signed into your Office application.

Accounts

This Add-In accepts Microsoft 365 Work or School accounts. It also accepts Personal Microsoft Accounts including GitHub accounts.

Consenting

The first time you connect the app, you might be asked to consent to the permissions required by the app. Please go through those permissions carefully and grant consent as the App requires these permissions to function. If you do not grant consent, the app will not work for you.

Please note:

Your IT administrator can pre-consent on behalf of all users. That way you and your fellow users would not have to consent each individually. Your IT administrators can learn more about pre-consenting here.

Inserting Organizational Signature

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The Signature is created for you automatically when you create a new email or when you reply or forward an existing email. Clicking on the 'Organizational Signature' button in the Message ribbon will re-insert the signature.

Attention:

With older Outlook for Windows version you might see the message ' (i) Please sign in to update your personalized signature. Open Pane | Dismiss this message'. This message will appear whenever the Mail Signature App could not silently sign in with the current user. Please press 'Open Pane' to trigger the sign-in process.

Please note:

The signature will always be inserted from a local cache. The cache will be re-calculated after each insertion. If a change to the signature is detected the signature will be re-inserted accordingly. This could lead to a quick flickering of the signature in your email message.

Editing Signature Template

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The mail signature template can be edited using our officeatwork Mail Signature Editor.